ERN Employee Disclosure Notice

This prototype notice is intended to be provided to an employee before their employment data is submitted to the Employment Record Network (ERN). It explains, in accessible terms, what ERN does and how an employee's information may be used.

This prototype clause covers:

• What information may be submitted to ERN, including role, dates of employment, professional pillar ratings, and evidence metadata.
• Why this information is processed, including maintaining an evidence-backed employment history and supporting future verified employers.
• That future verified employers, once granted access, may view structured employment records — not raw evidence files or unstructured commentary.
• That underlying evidence (contracts, payslips, letters, and similar documents) remains private; only metadata such as type, upload date, and verification status is visible.
• That while an employee remains actively employed elsewhere, the identity of that current employer is withheld from any other employer viewing the record.
• How ERN's confidence, consistency, and employer-credibility indicators work — including that these are transparency signals about the reliability of information, not judgements about the employee.
• That ERN does not make, and is not represented as making, any hiring, promotion, or dismissal decision or recommendation.
• The employee's rights to access their record, request correction, respond to disputed entries, raise a dispute, and appeal a moderator decision.
• How to contact ERN or the employer to ask questions, raise a concern, or lodge a complaint about how their information is handled.

This notice is a prototype starting point. It should be reviewed and adapted by qualified legal counsel to ensure it satisfies the disclosure and transparency obligations that apply to your organisation under applicable data-protection and employment law.