Employer Submission Declaration

This is a prototype declaration made by your organisation itself — typically accepted by its verified Administrator Director — before your organisation may submit employee records to ERN.

This prototype clause covers:

• That the information submitted is accurate to the best of the organisation's knowledge at the time of submission.
• That supporting evidence exists for material claims made in a submission, consistent with ERN's evidence requirements.
• That submissions are made in good faith, without malice, and not for the purpose of causing unwarranted harm to an employee.
• That any disciplinary, conduct, or other adverse information submitted followed the organisation's fair internal procedures, including an opportunity for the employee to respond where applicable.
• That the organisation will correct any inaccuracies identified in its submissions promptly upon becoming aware of them.
• That the organisation will cooperate with ERN's dispute-resolution and review processes, including providing further information where reasonably requested.
• That only authorised users, acting within the organisation's approval workflow, may submit or approve records on the organisation's behalf.
• That the organisation accepts responsibility for the accuracy and good-faith basis of the submissions made under its account.

This declaration is a prototype accountability mechanism. It should be reviewed and adapted by qualified legal counsel so that it properly reflects your organisation's obligations and the consequences of non-compliance under applicable law.